Privacy statement explains how Prosoft Clinical (hereinafter referred to as “Prosoft” or “we”) collects and processes personal data. The collection of data occurs when you contact or interact with our company, our staff, or when visiting our ProsoftClinical.com website.

Our SaaS Privacy Statement covers our eDC and eNroll services.

Information regarding Prosoft’s Cookie Policy is available here.

Privacy policies of other websites

The Prosoft website contains links to other websites. Our privacy statement applies only to our website, so if you click on a link to another website, you should read their privacy statement.

Website Visitor

When you visit ProsoftClinical.com, cookies are used to collect information about your computer, your visits to our website, your IP address and browser type. Strictly necessary cookies are used to track your cookie preferences and session information. Analytic cookies are optional and allow us to count visits and track sources, so we can measure and improve the performance of our website. Prosoft uses Google Analytics provided by Google.com as a web analytic tool.

Personal data is collected when you provide it using one of our forms. For our Request for Proposal form see Business Partner (below). For our Employment form see Employment Applicant (below).

Our Contact form collects your name, contact information, email address, newsletter opt in, and any other information you provide. We process this data depending on the nature of your inquiry and our relationship with you. We process your data because you gave your consent or for the purpose of legitimate interests.

If you choose to receive our newsletter, Prosoft will email you our noteworthy news. To opt in, complete the Contact form and check Subscribe to Newsletter. You may opt out by clicking the Unsubscribe link at the bottom of our Newsletter.

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and data privacy procedures to safeguard and secure the information we collect online. Your personal data is stored for as long as they have relevance, but no longer than local data privacy laws and regulations permit.

We do not disclose information about you unless we have your permission; or where we are required or permitted to do so by law.

Business Partner

The personal data we collect and process includes name, contact information, resume and credentials, other data submitted by you.

We process this data depending on the nature of your inquiry and our relationship with you. We do this to maintain our relationship, to interact and collaborate with you. We may process personal data about you for publication purposes to credit you with authorship of publications.

We process your data for the purpose of legitimate interests or the performance of contracts.

Your personal data is stored for as long as they have relevance, but no longer than local data privacy laws and regulations permit.

We do not disclose information about you unless we have your permission; or where we are required or permitted to do so by law. We disclose your personal data to other business partners where further collaboration is relevant. We also disclose your personal data when listing your publications on our website.

Employment Applicant

Data we collect and process includes name, contact information, resume or CV, credentials, other data submitted by you.

We process this data to determine our possible interest and your eligibility for hire for a specific position. We process your personal data to prepare for interviews, and if recruited, to create a personnel file, prepare an employment contract, and comply with local hiring laws and regulations. Subject to your consent, we process your personal data to collect information from your references and to complete background and criminal checks.

We process your data because you gave your consent, for the purpose of legitimate interests or the performance of contracts.

Your personal data is stored for as long as they have relevance, but no longer than local data privacy laws and regulations permit.

We do not disclose information about you unless we have your permission; or where we are required or permitted to do so by law.

International Transfer of Data

Your Personal Data may be stored and processed in any country where we have facilities or in which we engage service providers. By using Prosoft’s website or disclosing information to us you consent to the transfer of information to countries outside of your country of residence, including the United States. Different countries may have different data protection rules than those of your country of residence or citizenship or the country in which you were located when you initially provided the information.

Your Rights

Local Data Protection laws and regulations grants you several rights in relation to our processing your personal data.

The right to access – You have the right to obtain from us confirmation as to whether personal data concerning you are being processed, and, where this is the case, access to the personal data.

The right to rectification – You have the right to have inaccurate personal data concerning you rectified.

The right to erasure – You have the right to request that Prosoft erase your personal data, under certain conditions.

The right to withdraw consent or restrict processing – You have the right to request that Prosoft restrict the processing of your personal data, under certain conditions. Withdrawal of your consent will not affect the legality of previous processing of your personal data based on the consent up until the time of withdrawal. If you withdraw your consent, such withdrawal will only have effect from the time of withdrawal. Withdrawal of your consent will not affect our right to process your personal data on another legal basis.

The right to object to processing – You have the right to object to Prosoft’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Prosoft transfer the personal data that we have collected to another organization, or directly to you, under certain conditions.

How to contact us

If you have any questions about Prosoft’s privacy statement, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: DPO@prosoftclinical.com

Or call us at: +1 (484) 588-2452

Or write to us at: Prosoft Clinical
                  Attention: DPO
                              996 Old Eagle School Road, Suite 1106
                              Wayne, PA 19087, USA

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Prosoft has not addressed your concern in a satisfactory manner, you may contact the appropriate Privacy / Data Protection Authority.

Location

Authority

Canada

Office of the Privacy Commissioner of Canada

European Union Countries

EU Data Protection Authorities (by country)

United Kingdom

Information Commissioner’s Office

United States

State Attorneys General (by state)

Changes to our privacy statement

Prosoft keeps its privacy statements under regular review and places any updates on this web page.

This privacy statement was last updated on 21 December 2021.

If you feel that we are not abiding by this privacy policy, you should contact us immediately.